Human Resources Policies
Policy Name | Description | Compliance Driver | Applicability | Last Review |
---|---|---|---|---|
Code of Conduct |
Describes the ethical & professional standards in which the University and each community member must transact University business. |
Transact University business in compliance with all federal and state laws, regulations, and university policies. |
Faculty OR Staff OR Volunteers |
|
Conflict of Interest |
Defines the principles and procedures to assure that individuals’ primary commitments to the university and the objective performance of their professional responsibilities are not adversely affected by external commitments and financial interests. |
Faculty OR Staff |
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Consensual Relationship Policy |
Establishes limitations on consensual relationships between faculty, staff, affiliates , and students to protect the integrity of the academic and work environment. |
Faculty AND Staff AND Affiliates AND Students |
04/26/2024 |
|
Drug and Alcohol Abuse |
Describes the university's standards of conduct related to prescription drugs, illegal drugs and alcohol. |
Drug-Free Schools and Communities Act |
Faculty OR Staff |
07/01/2013 |
Employee Relations |
Describes commitment to develop and maintain policies and procedures that strive for excellence and help create a positive work environment. |
Staff |
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Employment Review Period |
Describes the 90-day employment review-period in order to evaluate the feasibility of continued employment. |
Staff |
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Equal Opportunity, Affirmative Action & Non-Discrimination Policy |
Describes the university's commitment to provide a working environment of nondiscrimination, equal employment opportunity, affirmative action, and non-retaliation for all members of the university community. |
Federal, state laws and regulations, local ordinances and university policies that include nondiscrimination, equal opportunity, affirmative action and non-retaliation. |
Faculty OR Staff and all members of the Loyola Community |
01/01/2012 |
Fitness For Duty |
Refers to the readiness of an employee to perform the essential functions of the job and also addresses the circumstances under which the university may require a fitness for duty examination and the applicable process pertaining to such examinations. |
Staff |
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General Leave of Absence and Family/Medical Leave Act |
Provides guidelines related to the eligibility and utilization of a general leave or Family/Medical Leave |
Family and Medical Leave Act |
Faculty OR Staff |
12/18/2013 |
Holiday Policy |
Establishes guidelines regarding the eligibility and use of paid holidays provided to regular, full-time staff members. |
Staff |
10/19/2011 |
|
Licensee Code of Conduct |
This policy recognizes the educational import of the manner in which the University conducts its business relationships and aspires to align the University’s transactions with the values of its Jesuit Catholic mission. |
Faculty OR Staff OR Students |
01/15/2015 |
|
Long-Term Disability |
The University recognizes that an employee’s serious medical condition may require an extended leave of absence because he or she is unable to perform the duties of his or her regular position. |
Staff AND Faculty |
05/01/2019 |
|
Non-Smoking Policy |
Policy prohibits smoking within in all enclosed, University facilities, and no one may smoke within 15 feet of any entrance to a building. |
City of Chicago Ordinance No. 7-32 |
Faculty OR Staff OR Students Visitors and all members of the Loyola Community |
04/01/2008 |
Overtime/Compensation |
Describes compensation of non-exempt employees who work over 40 hours in a week in accordance with the Fair Labor Standards Act. |
Fair Labor Standards Act |
All non-exempt and hourly paid employees |
|
Paid Parental Leave |
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Pay Classification |
Describes the appropriate pay practices for exempt, professional hourly and non-exempt staff employees. |
Staff |
||
Personal/Family Friendly Days Policy |
Establishes guidelines regarding the eligibility and use of Personal / Family Friendly Days. |
Staff |
03/14/2013 |
|
Policy on Policy |
Describes responsibility and authority for policy approval, communication, interpretation and implementation. |
09/01/2008 |
||
Policy on Staff & Librarian Teaching |
Describes the conditions under which staff & librarians of Loyola may teach outside of normal work responsibilities. |
Staff Librarians |
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Post-Offer Physical and Drug/Alcohol Screening |
Establishes guidelines for post-offer physicals and drug/alcohol testing for certain staff positions. |
Staff |
||
Progressive Discipline |
Describes the application of the progressive discipline process used to address employee misconduct. |
Staff |
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Recruitment and Employment |
Describes guidelines related to the recruitment and selection process for approved full- and part-time staff positions. |
Staff |
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Security of Property |
Describes how to secure valuable university property and how to report any theft of property. |
Faculty OR Staff |
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Sexual Harassment |
Describes Loyola's zero tolerance for sexual harassment, process for reporting, remedial process and resources available. |
Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Illinois Human Rights Act, 775 ILCS 5/1-101 and university policies that prohibit sexual harassment. |
Faculty OR Staff OR Students and all members of the Loyola community |
06/01/2013 |
Short Term Disability |
Describes eligibility and utilization of short-term disability program. |
Faculty OR Staff |
01/30/2014 |
|
Sick Leave Policy |
Establishes guidelines regarding the eligibility, accrual and utilization of sick leave. |
Staff |
01/30/2014 |
|
Tuition Benefits |
Describes eligibility, responsibilities and process of the tuition benefit program. |
Faculty OR Staff |
05/01/2013 |
|
University Policies |
The policy website offers a full list of Loyola University policies which can be viewed either by category or alphabetically. |
Faculty OR Staff OR Students and all members of the Loyola community |
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University Sponsored Service & Immersion Program Participation Policy for Staff |
Provides a framework to allow employees to participate voluntarily, with pay, in University sponsored, and/or endorsed, mission-related experiences during work hours. |
Staff |
02/05/2008 |
|
Vacation Policy |
Establishes guidelines regarding the eligibility, accrual and utilization of vacation time. |
Staff |
12/20/2018 |
|
Wage Information |
The University will honor all legally served wage summons as required by law. |
Federal Wage Garnishment Law and the Illinois Revised Statutes. |
Faculty OR Staff all employees |
|
Work Force Reduction Policy |
Provides guidelines regarding the process of a workforce reduction, as related to reduction criteria, benefits and notice. |
Staff |
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Workers' Compensation Policy |
Establishes guidelines related to reporting, benefits,& pay for an injury that occurs in the workplace. |
Workers' Compensation Act and the Workers' Occupational Diseases Act. |
Faculty OR Staff |
|
Workplace Strategies Policy |
Establishes a common, ongoing framework with shared definitions, within which School/Unit leadership can implement various Workplace Strategies in accordance with their operational needs. |
Staff |
09/23/2022 |
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