Webinars & Meeting Rooms
Zoom is a web conferencing solution that can be used to conduct synchronous online meetings and webinars. Faculty, staff, and students at Loyola can schedule and host meetings. This section identifies key differences between Zoom Webinars and Zoom Meeting Rooms.
| Zoom Webinars | Zoom Meeting Rooms | |
|---|---|---|
| Is a Request Form required? |
Yes, Submit a Request... |
No, Create a meeting now! |
| Maximum number of Participants (Including hosts and presenters) |
500 or 1,000 seat | 300 |
| Video Participation | up to 50 presenters | up to 300 video participants |
| Ability to Share Video/Audio (Requires Client Application) |
Yes, Hosts and Presenters only |
Yes, All participants |
| Option to mute all attendees upon entrance |
Automatic (Attendees can't be heard unless host allows individuals to talk) |
Yes |
| Turn off participant/attendee video |
Automatic (Attendees can't be seen unless host promotes individuals to panelists) |
Yes |
| Live Broadcasting to YouTube or Facebook |
Yes | Yes |
| Practice Session | Yes | No, consider using Waiting Room feature instead |
| Waiting Room | No (Attendees will see Zoom dialog box before webinar broadcasts) |
Yes |
| Flexible Registration Options | Yes | Yes |
| Participant Communication Options |
Chat and Q&A modules |
Chat and Breakout Rooms modules |
| Polling | Yes | Yes |
| Recording option | Yes | Yes |
| VoIP and Global Dial-In (Dial-In tolls apply) |
Unlimited | Unlimited |
| Session duration limit | Unlimited | Unlimited |
| Reporting | Yes | Yes |
Zoom Webinar Features
- Maximize Attendance: Up to 500 or 1000 attendees/participants (or more via Live Stream to YouTube or Facebook).
- HD Video and Audio Conferencing: Up to 50 live video panelists (25 per screen) can share their webcam.
- Live Broadcasting: Streaming a Meeting or Webinar to YouTube Live or Facebook Live to broadcast to an unlimited audience.
- Flexible registration options: Enable the ability for registration, either approve manually or automatically or share your webinar without the need for user registration.
- Customized branding: Add your logo and customize emails and registration forms.
- Dual screen support: Show panelists and presentations at the same time.
- Practice session: Meet with other panelists to prep for your webinar.
- Host Controls: You can mute/unmute panelists, and promote attendees to panelists, giving them audio & video capabilities for enhanced engagement.
- Q&A dialog box: Attendees ask questions with live or text answers.
- Polling: Receive and share audience input. Create your polls in advance, or on the fly during your webinar.
- Chat: Private and group panelist chat (can be enabled for attendees too).
- Attendee Raise Hand: Increase attendee engagement with a simple raised hand.
- Desktop/application sharing: One-click HD screen sharing, capable of even sharing video and audio clips with ease.
- Unlimited audio: VoIP and global dial-in (toll applies) for 60+ countries.
- Recording: Record locally or temporarily in the cloud in MP4 (Video with Audio) or M4A (Audio) formats allowing you to upload to Panopto or other services, share or promote to a broader audience.
- Reporting: Get reports on registration, attendance, performance, polling, and Q&A based on which features you enable.
Zoom Meeting Room Features
- Large Meetings: Up to 300 attendees/participants for each Zoom Meeting room.
- HD Video and Audio Conferencing: Engage with your participants, enabling their ability to use Webcams and audio with ease.
- Live Broadcasting: Streaming a Meeting or Webinar to YouTube Live or Facebook Live to broadcast to an unlimited audience.
- Desktop/application sharing: One-click HD screen sharing, capable of even sharing video and audio clips with ease.
- Breakout rooms: Create and manage breakout rooms so participants can work together with audio and video in small groups for specific projects or needs.
- Remote Screen Control: Alternately to Breakout Rooms, configure your Meeting to allow Remote Screen Control for technical support requests.
- Annotation and Whiteboarding: Turn your screen into a whiteboard to annotate and mark up key features or aspects to drive home points and engage with your participants.
- Polling: Receive and share input from your participants. Create your polls in advance, or on the fly during your meeting.
- Chat: Chat quickly with your entire participant lists or one-on-one privately.
- Attendee Raise Hand: Increase engagement with features to 'raise hand'.
- Create Meeting Appointments directly in Outlook: Install the Outlook plugin and create a Zoom Meeting as you create your own meeting appointment.
- Registration options: Enable the ability for participants to register for your meeting, approve either manually or automatically, or share your meeting URL without the need for any user registration.
- Unlimited audio: VoIP and global dial-in (toll applies) for 60+ countries.
- Recording: Record locally in .MP4 (Video with Audio) or .MP4A (Audio) formats allowing you to upload to Panopto or other services, share with students or other participants who were unable to attend.
What is best for your needs?
There are a lot of overlapping features that make Zoom an excellent tool to utilize. This section reviews key differences to help determine which one is right for your needs.
Zoom Webinar
- Presentations for over 300 attendees. The clearest difference is how many individuals can join. Webinars offer 500 or 1000 total attendees (including hosts and presenters) while Meetings have a limit of 300.
- Presentation-focus and Q&A. Zoom Webinars are unique with use of the Q&A feature and limiting attendees from 'seeing one another' (by way of a list of participants or video/audio rights). Review the Webinar-Like Meetings to learn how to configure and deliver a 'webinar-like' experience using your own meeting rooms.
What are some Zoom Webinar examples?
- Schools may utilize the Webinar functions for information sessions for prospective students interested in pursuing a degree or learning more about their area.
- Departments offering their alumni population the opportunity to join in a guest presenter that is an expert in the field.
- Faculty and staff may serve as guest presenters in conferences or consortiums, utilizing the Zoom Webinar can allow even larger reach for those who were unable to attend conferences in-person.
- Large cross-department full-day presentations, allowing campus partners to join remotely for the session(s) that they find most applicable to their tasks and interactions with those groups.
Zoom Meeting Rooms
- Teams, Group Projects & Cross-Campus Meeting. Zoom Meetings is perfect for small group meetings. Whether as a student and meeting with your project group, an instructor meeting with fellow colleagues in your department, or staff team meetings with members across our several campuses, Meeting Rooms are a perfect way to connect with ease, communicate with video and/or voice, share screens and even recording meetings for later reference.
- Screen Recordings and Training Sessions. You can join your own Zoom Meeting room in order to share your screen, capture screen recordings of applications, and have a video or audio guide to share as needed. Similarly, if you have or offer training sessions, you can record them in order to create an archive and share for self-paced learning as well.
- Online Instruction. If you are an instructor or faculty member, the Zoom Meeting Room is a perfect fit for online classes or as an additional tool to help facilitate and enable teaching courses. Visit the Instructional Teaching & Research Services (ITRS) page for Teaching with Technology using Zoom to learn more.
Last Modified: Wed, November 30, 2022 10:08 AM CST
Zoom is a web conferencing solution that can be used to conduct synchronous online meetings and webinars. Faculty, staff, and students at Loyola can schedule and host meetings. This section identifies key differences between Zoom Webinars and Zoom Meeting Rooms.
| Zoom Webinars | Zoom Meeting Rooms | |
|---|---|---|
| Is a Request Form required? |
Yes, Submit a Request... |
No, Create a meeting now! |
| Maximum number of Participants (Including hosts and presenters) |
500 or 1,000 seat | 300 |
| Video Participation | up to 50 presenters | up to 300 video participants |
| Ability to Share Video/Audio (Requires Client Application) |
Yes, Hosts and Presenters only |
Yes, All participants |
| Option to mute all attendees upon entrance |
Automatic (Attendees can't be heard unless host allows individuals to talk) |
Yes |
| Turn off participant/attendee video |
Automatic (Attendees can't be seen unless host promotes individuals to panelists) |
Yes |
| Live Broadcasting to YouTube or Facebook |
Yes | Yes |
| Practice Session | Yes | No, consider using Waiting Room feature instead |
| Waiting Room | No (Attendees will see Zoom dialog box before webinar broadcasts) |
Yes |
| Flexible Registration Options | Yes | Yes |
| Participant Communication Options |
Chat and Q&A modules |
Chat and Breakout Rooms modules |
| Polling | Yes | Yes |
| Recording option | Yes | Yes |
| VoIP and Global Dial-In (Dial-In tolls apply) |
Unlimited | Unlimited |
| Session duration limit | Unlimited | Unlimited |
| Reporting | Yes | Yes |
What is best for your needs?
There are a lot of overlapping features that make Zoom an excellent tool to utilize. This section reviews key differences to help determine which one is right for your needs.
Zoom Webinar
- Presentations for over 300 attendees. The clearest difference is how many individuals can join. Webinars offer 500 or 1000 total attendees (including hosts and presenters) while Meetings have a limit of 300.
- Presentation-focus and Q&A. Zoom Webinars are unique with use of the Q&A feature and limiting attendees from 'seeing one another' (by way of a list of participants or video/audio rights). Review the Webinar-Like Meetings to learn how to configure and deliver a 'webinar-like' experience using your own meeting rooms.
What are some Zoom Webinar examples?
- Schools may utilize the Webinar functions for information sessions for prospective students interested in pursuing a degree or learning more about their area.
- Departments offering their alumni population the opportunity to join in a guest presenter that is an expert in the field.
- Faculty and staff may serve as guest presenters in conferences or consortiums, utilizing the Zoom Webinar can allow even larger reach for those who were unable to attend conferences in-person.
- Large cross-department full-day presentations, allowing campus partners to join remotely for the session(s) that they find most applicable to their tasks and interactions with those groups.
Zoom Meeting Rooms
- Teams, Group Projects & Cross-Campus Meeting. Zoom Meetings is perfect for small group meetings. Whether as a student and meeting with your project group, an instructor meeting with fellow colleagues in your department, or staff team meetings with members across our several campuses, Meeting Rooms are a perfect way to connect with ease, communicate with video and/or voice, share screens and even recording meetings for later reference.
- Screen Recordings and Training Sessions. You can join your own Zoom Meeting room in order to share your screen, capture screen recordings of applications, and have a video or audio guide to share as needed. Similarly, if you have or offer training sessions, you can record them in order to create an archive and share for self-paced learning as well.
- Online Instruction. If you are an instructor or faculty member, the Zoom Meeting Room is a perfect fit for online classes or as an additional tool to help facilitate and enable teaching courses. Visit the Instructional Teaching & Research Services (ITRS) page for Teaching with Technology using Zoom to learn more.