Human Resources Policies

Policy	Description
Animals on Campus Policy	This policy specifies the requirements for the presence of Guide Animals, Trained Assistance Animals (TAA), Emotional Support Animals (ESA) and Pet Animals on all Loyola campuses. This policy also addresses behavioral requirements for all members of the Loyola University Chicago community regarding the animals.
Anti-Nepotism	Policy that prohibits favoritism, the appearance of or potential for favoritism, and conflicts of interest and loyalty often associate with nepotism.
Bereavement Leave	Establishes leave guidelines for employees who experience a death in the family.
Chicago Paid Leave Ordinance	The Chicago Paid Leave and Paid Sick and Safe Leave Ordinance, effective July 1, 2024, provides up to 40 hours of paid leave annually to employees who do not currently receive vacation time.
Code of Conduct	Describes the ethical & professional standards in which the University and each community member must transact University business.
Conflict of Interest	Defines the principles and procedures to assure that individuals’ primary commitments to the university and the objective performance of their professional responsibilities are not adversely affected by external commitments and financial interests.
Consensual Relationships	This Policy outlines limitations on consensual relationships between faculty, staff, affiliates (as defined herein), and students at Loyola University Chicago (the “University” or “Loyola”) in order to protect the integrity of the University academic and work environment.
Drug and Alcohol Abuse	Describes the university's standards of conduct related to prescription drugs, illegal drugs and alcohol.
Employee Relations	Describes commitment to develop and maintain policies and procedures that strive for excellence and help create a positive work environment.
Employment Review Period	Describes the 90-day employment review-period in order to evaluate the feasibility of continued employment.
Equal Opportunity, Affirmative Action, & Non-Discrimination	Describes the university's commitment to provide a working environment of nondiscrimination, equal employment opportunity, affirmative action, and non-retaliation for all members of the university community.
Fitness for Duty	Refers to the readiness of an employee to perform the essential functions of the job and also addresses the circumstances under which the university may require a fitness for duty examination and the applicable process pertaining to such examinations.
General Leave of Absence and Family/Medical Leave Act	Provides guidelines related to the eligibility and utilization of a general leave or Family/Medical Leave.
Holiday Policy	Establishes guidelines regarding the eligibility and use of paid holidays provided to regular, full-time staff members.
Licensee Code of Conduct	This policy recognizes the educational import of the manner in which the University conducts its business relationships and aspires to align the University’s transactions with the values of its Jesuit Catholic mission.
Long Term Disability	Describes eligibility and utilization of long-term disability program.
Overtime/Compensation	Describes compensation of non-exempt employees who work over 40 hours in a week in accordance with the Fair Labor Standards Act.
Paid Parental Leave Policy	Describes guidelines regarding the eligibility and use of parental leave for the birth, adoption, and foster placement of a child.
Pay Classification	Describes the appropriate pay practices for exempt, professional hourly and non-exempt staff employees.
Policy on Policies	Describes responsibility and authority for policy approval, communication, interpretation and implementation.
Policy on Staff & Librarian Teaching	Describes the conditions under which staff & librarians of Loyola may teach outside of normal work responsibilities.
Post-Offer Physical and Drug/Alcohol Screening	Establishes guidelines for post-offer physicals and drug/alcohol testing for certain staff positions.
Personal/Family Friendly Days	Establishes guidelines regarding the eligibility and use of Personal / Family Friendly Days.
Progressive Discipline	Describes the application of the progressive discipline process used to address employee misconduct.
Recruitment and Employment	Describes guidelines related to the recruitment and selection process for approved full- and part-time staff positions.
Security of Property	Describes how to secure valuable university property and how to report any theft of property.
Sexual Harassment	Describes Loyola's zero tolerance for sexual harassment, process for reporting, remedial process and resources available.
Short Term Disability	Describes eligibility and utilization of short-term disability program.
Sick-Leave Policy	Establishes guidelines regarding the eligibility, accrual and utilization of sick leave.
Smoke and Tobacco-Free Campus Policy	Policy prohibits use of all tobacco products and vaping (e-cigarettes) on all campus properties, including interior spaces and outdoor property or grounds controlled and/or maintained by Loyola at those campuses.
Tuition Benefits	Describes eligibility, responsibilities and process of the tuition benefit program.
University Policies	The policy website offers a full list of Loyola University policies which can be viewed either by category or alphabetically.
University-Sponsored Service and Immersion Program Participation Policy for Staff	Provides a framework to allow employees to participate voluntarily, with pay, in University sponsored, and/or endorsed, mission-related experiences during work hours.
Vacation Policy	Establishes guidelines regarding the eligibility, accrual and utilization of vacation time.
Wage Information	The University will honor all legally served wage summons as required by law.
Work Force Reduction Policy	Provides guidelines regarding the process of a workforce reduction, as related to reduction criteria, benefits and notice.
Workers' Compensation Policy	Establishes guidelines related to reporting, benefits,& pay for an injury that occurs in the workplace.
Workplace Strategies	Establishes a common, ongoing framework with shared definitions, within which School/Unit leadership can implement various Workplace Strategies in accordance with their operational needs.

Last Updated: October 6, 2023

Policy	Description
Animals on Campus Policy	This policy specifies the requirements for the presence of Guide Animals, Trained Assistance Animals (TAA), Emotional Support Animals (ESA) and Pet Animals on all Loyola campuses. This policy also addresses behavioral requirements for all members of the Loyola University Chicago community regarding the animals.
Anti-Nepotism	Policy that prohibits favoritism, the appearance of or potential for favoritism, and conflicts of interest and loyalty often associate with nepotism.
Bereavement Leave	Establishes leave guidelines for employees who experience a death in the family.
Chicago Paid Leave Ordinance	The Chicago Paid Leave and Paid Sick and Safe Leave Ordinance, effective July 1, 2024, provides up to 40 hours of paid leave annually to employees who do not currently receive vacation time.
Code of Conduct	Describes the ethical & professional standards in which the University and each community member must transact University business.
Conflict of Interest	Defines the principles and procedures to assure that individuals’ primary commitments to the university and the objective performance of their professional responsibilities are not adversely affected by external commitments and financial interests.
Consensual Relationships	This Policy outlines limitations on consensual relationships between faculty, staff, affiliates (as defined herein), and students at Loyola University Chicago (the “University” or “Loyola”) in order to protect the integrity of the University academic and work environment.
Drug and Alcohol Abuse	Describes the university's standards of conduct related to prescription drugs, illegal drugs and alcohol.
Employee Relations	Describes commitment to develop and maintain policies and procedures that strive for excellence and help create a positive work environment.
Employment Review Period	Describes the 90-day employment review-period in order to evaluate the feasibility of continued employment.
Equal Opportunity, Affirmative Action, & Non-Discrimination	Describes the university's commitment to provide a working environment of nondiscrimination, equal employment opportunity, affirmative action, and non-retaliation for all members of the university community.
Fitness for Duty	Refers to the readiness of an employee to perform the essential functions of the job and also addresses the circumstances under which the university may require a fitness for duty examination and the applicable process pertaining to such examinations.
General Leave of Absence and Family/Medical Leave Act	Provides guidelines related to the eligibility and utilization of a general leave or Family/Medical Leave.
Holiday Policy	Establishes guidelines regarding the eligibility and use of paid holidays provided to regular, full-time staff members.
Licensee Code of Conduct	This policy recognizes the educational import of the manner in which the University conducts its business relationships and aspires to align the University’s transactions with the values of its Jesuit Catholic mission.
Long Term Disability	Describes eligibility and utilization of long-term disability program.
Overtime/Compensation	Describes compensation of non-exempt employees who work over 40 hours in a week in accordance with the Fair Labor Standards Act.
Paid Parental Leave Policy	Describes guidelines regarding the eligibility and use of parental leave for the birth, adoption, and foster placement of a child.
Pay Classification	Describes the appropriate pay practices for exempt, professional hourly and non-exempt staff employees.
Policy on Policies	Describes responsibility and authority for policy approval, communication, interpretation and implementation.
Policy on Staff & Librarian Teaching	Describes the conditions under which staff & librarians of Loyola may teach outside of normal work responsibilities.
Post-Offer Physical and Drug/Alcohol Screening	Establishes guidelines for post-offer physicals and drug/alcohol testing for certain staff positions.
Personal/Family Friendly Days	Establishes guidelines regarding the eligibility and use of Personal / Family Friendly Days.
Progressive Discipline	Describes the application of the progressive discipline process used to address employee misconduct.
Recruitment and Employment	Describes guidelines related to the recruitment and selection process for approved full- and part-time staff positions.
Security of Property	Describes how to secure valuable university property and how to report any theft of property.
Sexual Harassment	Describes Loyola's zero tolerance for sexual harassment, process for reporting, remedial process and resources available.
Short Term Disability	Describes eligibility and utilization of short-term disability program.
Sick-Leave Policy	Establishes guidelines regarding the eligibility, accrual and utilization of sick leave.
Smoke and Tobacco-Free Campus Policy	Policy prohibits use of all tobacco products and vaping (e-cigarettes) on all campus properties, including interior spaces and outdoor property or grounds controlled and/or maintained by Loyola at those campuses.
Tuition Benefits	Describes eligibility, responsibilities and process of the tuition benefit program.
University Policies	The policy website offers a full list of Loyola University policies which can be viewed either by category or alphabetically.
University-Sponsored Service and Immersion Program Participation Policy for Staff	Provides a framework to allow employees to participate voluntarily, with pay, in University sponsored, and/or endorsed, mission-related experiences during work hours.
Vacation Policy	Establishes guidelines regarding the eligibility, accrual and utilization of vacation time.
Wage Information	The University will honor all legally served wage summons as required by law.
Work Force Reduction Policy	Provides guidelines regarding the process of a workforce reduction, as related to reduction criteria, benefits and notice.
Workers' Compensation Policy	Establishes guidelines related to reporting, benefits,& pay for an injury that occurs in the workplace.
Workplace Strategies	Establishes a common, ongoing framework with shared definitions, within which School/Unit leadership can implement various Workplace Strategies in accordance with their operational needs.

Last Updated: October 6, 2023