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Loyola University Chicago Student Rights, Responsibilities & Conflict Resolution
Office of the Dean of Students | Division of Student Development
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Student Conduct FAQs

Student Conduct FAQs

Does the SRCR Team accept anonymous reports?

Although a person submitting a report is not required to provide any personal information, we HIGHLY recommend that you provide, at a minimum, an email address where you could be contacted. This is especially important if there are follow up questions or responses that may be important or necessary. If a reporter fails to provide any identifying or contact information, it may limit the University's ability to look into or fully respond to a situation. 

What is the Good Samaritan policy?

The Good Samaritan Policy (Good Sam for short) is Loyola's Medical Amnesty policy. In incidents of crisis or medical emergency, Loyola students are expected to care for themselves and for others in the Loyola community by getting help from appropriate officials even when violations of the Community Standards have occurred.

Because the University understands that fear of disciplinary actions may deter requests for emergency assistance, the Good Sam policy was created to reduce barriers to seek help. The Good Sam policy may be enacted in crisis situations involving:

  • Alcohol use
  • Drug use
  • Sexual misconduct
  • Intimate partner and/or domestic violence
  • Stalking

The University strongly considers the positive impact of taking responsible action when determining the appropriate response to any incident. When the University becomes aware of the above situations only because a fellow student or students took responsible action to secure medical or emergency assistance (subject to the conditions below), no formal University conduct record will be accrued by the reporting student(s) or the student in need of help.

Additionally, no formal University conduct record will be accrued by the reporting student(s) or affected party of gender-based misconduct for student conduct violations (such as underage drinking) that are recalled in the course of a report when any student reports in good faith to a responsible employee, unless the University determines that the student conduct violation was egregious. Incidents covered by the Good Sam policy will still be documented, and the completion of educational and/or health interventions, such as BASICS or other interventions will likely be required. Failure to complete the educational and/or health intervention may result in revocation of the amnesty and referral to the student conduct process.

To enact the Good Sam policy, students are expected to:

  1. Contact Campus Safety at (773) 508-7233, Residence Life, or other emergency officials to report the incident;
  2. Remain with the individual(s) needing emergency treatment and cooperate with emergency personnel as long as it is safe to do so; and
  3. Meet with appropriate University officials after the incident and cooperate with any University investigation.

This policy also provides amnesty for students who report their own medical emergency.

What is an allegation letter?

If you receive an allegation letter (also referred to as a notice of complaint), it means the SRCR Team has received a report regarding an incident in which you may have been involved. Allegation letters include a brief statement about the nature of the report as well as a list of possible violations of The Community Standards. The primary purpose of an allegation letter is to notify students that they need to meet with a staff member on the SRCR Team or the appropriate conduct administrator as listed in the allegation letter to discuss the incident. The meeting (called an administrative hearing) will either be pre-scheduled, or the student will be instructed to schedule the time of the hearing by a specific deadline. No decisions are made about whether or not students are responsible for violations until the hearing. However, if you do not respond to an allegation letter, a decision may be made in your absence based on the information available.

What is an acceptance of responsibility (AOR) letter?

The Conduct Administrator may send an acceptance of responsibility (AOR) letter in lieu of a notice of complaint. An AOR letter contains the same information as an allegation letter, except it provides the respondent the option to forego a hearing and accept responsibility for an alleged violation.

Acceptance of responsibility letters are only used for relatively minor incidents at the discretion of the Conduct Administrator assigned to the case. Respondents may decline to accept responsibility if they refute the allegations and request a hearing instead.

Failure by a student to respond to an acceptance of responsibility letter within three (3) business days (or one business day at the JFRC) will result in the decision being finalized, and any proposed outcomes will be applied. Decisions rendered by either acceptance of responsibility or failure to respond pursuant to an acceptance of responsibility letter may not be appealed, except on the grounds that the student did not have a reasonable opportunity to receive and respond to the letter.

Can I expect privacy in my interactions with the SRCR Team?

Privacy is a crucial component of the processes in the SRCR. All information shared through the conduct process (hearings, mediations or other conflict resolution services) will be kept private, with two exceptions: 1) If there is mention of a serious violation of the Community Standards or law, a staff member would be required to act upon this information as appropriate and to ensure the safety of the community. 2) If a staff member becomes aware that someone may be in danger of serious, imminent harm, they would be required to address the situation as appropriate to ensure the safety of the community.

How do I pay a fine?

Fines are to be paid in Suite 300 of the Damen Student Center at Loyola's Lakeshore Campus. Checks (payable to Loyola University Chicago) or cash (exact amount only) are accepted. Fines not paid on time will be billed to the student's university account may be subject to an administrative fee.

What does it mean if there is a "SAD hold" on my LOCUS account?

Students with a SAD hold on their LOCUS account cannot add classes or register for next semester. If you have a hold through the SRCR Team and wish to have it lifted, contact the SRCR Team at CommunityStandards@luc.edu or (773) 508-8890 to find out what steps to take. Holds most often result from:

  • Failure to complete assigned outcomes, even after a $100 late fee has been assessed, or
  • Failure to respond to outreach from the SRCR Team regarding a critical matter.

Will my parents find out about my conduct history?

The Family Educational Rights and Privacy Act (FERPA) protects your educational records (including conduct records) from being accessed by others without your permission. However, there are exceptions that permit the SRCR Team to notify parents or guardians of the outcome of a student’s conduct case.

The university reserves the right to notify parents or guardians if: 

  • The student is placed on either university or residence hall probation. This places the student on notice that any additional offense may affect either their ability to attend the university or live on campus.
  • The student is suspended or expelled from the residence halls or the University.
  • The student is found responsible for violating alcohol and/or drug policies on multiple occassions.
  • Student is under the age of 21 and there is a concern for the well-being of the student or there is an incident involving drug or alcohol misuse.

Because not all cases result in this level of assigned outcomes, parents will not automatically be notified when their student becomes involved in the conduct process. However, if parents would like information regarding their student’s conduct history or status at the university from the SRCR Team, they can request that their student grant the SRCR Team written permission allowing the SRCR Team to release that information. Students should complete and submit the Permission to Release Education Record Information to give the SRCR Team permission to release information.

How long will I have a conduct record?

The SRCR Team maintains records of student conduct history for 7 years from the date of the incident. If you are requesting your conduct history more than 7 years after the violation, your record will indicate that you do not have a conduct history.

If a student is expelled from Loyola University Chicago, the records for that case are maintained indefinitely.

Once a decision is rendered and the appeal process has either expired or been completed, the decision is final with the University. Loyola does not expunge, alter, or reconsider conduct records within the 7 year retention timeframe.

Loyola University Chicago logo in footer of site © Copyright & Disclaimer 2024 · Privacy Policy
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© Copyright & Disclaimer 2024 · Privacy Policy